Dept\maintenance procedure manual\maintenance procedure manual. Policies and procedures for vehicle fleet management july 2010 2. Space criteria for vehicle operations facilities and vehicle maintenance. Drivers are responsible to coordinate with transportation unit for technical maintenance, cleaning services and take good care of their assigned vehicles based on need and given schedules and to ensure their vehicles. State inspection identify the procedure for renewing each vehicles state. In order to maintain a safe universityowned vehicle fleet and have a convenient costeffective motor vehicle maintenance program we have obtained preferred pricing agreements with several local vendors for common automotive repair and maintenance services. Any employee approved to operate a vehicle is prohibited from operating such vehicle if the employee knows or should know that hisher right or ability to operate such vehicle is impaired, restricted, suspended or revoked. Fleet vehicle services is responsible for the longterm maintenance of the fleet vehicles. To keep the manufacturers warranty valid not to mention ensuring maximum fuel economy, your vehicle must be maintained to the standards recommended in the owners manual. All university vehicles are serviced at the motor pool or at local service facilities. Vehicle operations and vehicle maintenance facilities design. How to implement a fleet preventive maintenance program.
The mayer fire department is responsible for maintaining the appearance and operation. Members of the fire department are required to perform noninvasive preventative maintenance on department vehicles and equipment. Authorized vehicle use agreement, signed by driver and supervisor. This manual includes the following policy initiatives and changes. Particular attention should be paid to the maintenance requirements for keeping the warranty of your vehicle in effect. Sides vehicle identification numbers just forward of front door top hinge or equal on each side. Fleet management policy fleet management overview fleet. State of maryland policies and procedures for vehicle fleet. Vehicle operations and vehicle maintenance facilities. Motor vehicle and fleet management policy and procedures. Maintenance schedules outlined in your vehicle s owner manual should be adhered to and along with documentation that prescribed service work was completed. Vehicle maintenance includes inspection, lubrication, adjustment, cleaning, testing and replacing vehicle components which have failed or are on the verge of failure.
Its simple your vehicle will last longer and work better. All vehicles will follow an annual and semiannual when required pa state inspection program. Also contains electrical information and specifications. Before the vehicle is operated for the first time each day, at a minimum. Procedures manual maintenance policy and procedures manual. The preventive maintenance you need to do on your car and.
Management will develop and maintain a preventive maintenance program and procedures for fleet vehicles. Fleet driver and management policies and procedures manual. Motor vehicle and fleet management best practice guidelines 6 inspection sticker. Each department must ensure proper maintenance of rit vehicles including inspections. The fta provides clear advice and guidance to operators about vehicle maintenance systems and procedures. Inspections should be made at intervals of time andor mileage. The vehicle operator must be trained on proper inspection procedures and be held responsible for failure to inspect and report vehicle problems. Maintenance policy and procedures manual revised june 26th 2015. When vehicles are involved in daily transportation they will be inspected by a mechanic on an average of once a month for service. Exceptions to any of the provisions of the policies and procedures for vehicle fleet management, in addition to those specifically provided within the procedures, require written authorization from the. It is used in fleet management to proactively avoid or reduce vehicle breakdowns and is based on time, mileage, engine hours, or gallons of fuel used. Vehicle maintenance procedures bowling green state university.
On march 4, 1999, the office of central services developed and adopted a transportation policies and procedures manual which replaced policy memorandum no. Read the dsu motor vehicle and fleet management policy and procedures manual. These actions will be performed in one of two ways on a scheduled, periodic basis, which is called preventative maintenance pm cycle or. To ensure proper training for school personnel on the computerized. It also includes procedures for the proper documentation of student trip. The purpose of this policy is to ensure the proper, adequate, and costeffective maintenance of the towns vehicle fleet through a preventative maintenance program that, with the cooperation of all town departments, will extend the safety, quality, and longevity of the towns vehicle fleet.
Regardless of the vehicle you drive, your regular maintenance schedule is inside it, and youll never fall for old car myths like, you should change. Unless otherwise specified, both gasoline and diesel engines are covered in appropriate year service manual. University of embu maintenance policy and procedures manual university of embu maintenance policy and procedures manual knowledge transforms iso 9001. Fmis asset and resources manual finance for schools intranet guidelines. Periodic safety inspections which should cover items affecting vehicle safety and be based on the heavy goods vehicle inspection manual produced by vosa.
The preventive maintenance you need to do on your car and when. Policies and procedures manual vehicle management policy 5 12 june 2009 all vehicle management must strictly comply with unfpa financial regulations and rules, procurement procedures, and all administrative policies and procedures. The maintenance department is dedicated to providing and maintaining a safe, orderly and. Center vehicles will be maintained on the following basis defined by usage. Fleet vehicles, including motor pool vehicles where applicable, must be. December 6, 2006 maintenance manual fleet management each year on new purchases to keep it uptodate. Frequently, the inspection checklist follows a separate procedures manual. If a state owned repair shop does not provide maintenance on the state vehicle, a statewide mandatory contract for maintenance services must be. Office of fleet management services policies and procedures.
Fleet vehicle policies and procedures carleton college. All georgia tech departments that own or control motor vehicles must comply with the doas georgia fleet management manual, as well as the georgia tech motor vehicle maintenance procedures set forth by facilities fleet services. Vehicle storage monitor vehicles and equipment for leaks and use drip pans as needed until repairs can be performed. The maintenance department is dedicated to providing and maintaining a safe, orderly and respectful learning environment. How to write your companys car policies and procedures manual. Copies of driver medical exam results as required cdl 5. This applies to the vehicles that are purchased and used in the protection of life and property. Tuberculosis exposure control plan welding safety procedures. The next subject to cover in the manual is insurance. Any employee approved to operate a vehicle is prohibited from. The nature of the business and the type of vehicles. Sep 01, 2006 preventive maintenance pm consists of scheduled servicing, inspections, and vehicle repairs to prevent potential problems and maximize vehicle availability. Services to perform vehicle maintenance services inhouse. As with all other aspects of employee safety, it is important that your business has documented policies and procedures to help manage the risks associated with the safety of employees when driving.
Enterprise fleet services handles the maintenance on most vehicles. Any vehicle that is designed to transport 16 or more passengers including the driver or is used in the. Campus services, complete online defensive driver training, and read the fleet vehicle policiesprocedures manual that is also available online. Maintenance schedules outlined in your vehicles owner manual should be adhered to and along with documentation that prescribed service work was completed. Doa approved and issued this fleet drivers and management policies and procedures manual to control the use of all state vehicles. This section should detail driver responsibilities, procedures for repairing vehicles, as well as washing and other routine vehicle care. Failing to follow your particular vehicle owners manuals maintenance regime could void your vehicles warranty. Maintenance systems and procedures vehicle maintenance arrangements. In order for approval to be granted for an employee to operate a vehicle, the following procedures and criteria must be compiled.
Refer to outdoor fleet maintenance procedure if equipment is too large to fit inside or temporary repairs are needed before moving into the building. Motor vehicle maintenance policy policy library georgia. Aaxx title page 4 of 42 date 5122010 associated with vehicle downtime. This sop contains the basic practices of vehicle maintenance to be implemented at all maintenance yards including maintenance activities at ancillary operations at ramapo college. Vendor list and pricing information universityowned vehicles may be repaired or serviced at any of these vendors.
Doi fbms standard operating procedure sop department of the interior sop. The mayer fire department is responsible for maintaining the appearance and operation of all mayer fire district property. Office of maintenance s primary responsibilities include corporate oversight. The fleet drivers and management policies and procedures manual is based on the collection of statutes, administrative codes, memoranda and collective bargaining agreements that govern the use of state vehicles. Corrective maintenance work order unscheduled maintenance is a repair to a vehicle caused by mechanical breakdown or damage. Failing to follow your particular vehicle owners manual s maintenance regime could void your vehicle s warranty. Every effort is made to keep vehicles clean and in good operating condition. Vehicle maintenance is also an important topic to discuss. Office of maintenances primary responsibilities include corporate oversight. Subsequently, the office of central services was dissolved through a comprehensive.
State of maryland policies and procedures for vehicle. The purpose of this standard operating procedure sop is to set forth procedures, which promote the efficient, effective, and safe operation of lhc owned motor vehicles. Procedures maintenance activities should be performed inside the fleet shop. The motor pool procedures manual mppm provides the procedures applicable to the authorized use of central arizona college cac vehicles for official district business. Motor vehicle maintenance policy policy library georgia institute. The focus is on types of equipment, materials, techniques, and other information needed to. Furthermore, drivers are disqualified if they test positive for a controlled substance, including illegal drugs, prescription medications that impair driver performance, and alcohol.
Motor vehicle and fleet management best practice guidelines. Preventive maintenance schedule and vehicle status inventory management for repair parts and tires vehicle maintenance and repair costs histories the program presented in this manual represents the minimum requirements for all school buses and service vehicles in the public schools of north carolina. The department of administrative services works with and under the direction of the office of planning and budget to carry. The technical services division of the sample housing authority is responsible for managing the maintenance function in the most cost effective manner possible while maximizing the useful life of authority units and properties while striving to provide the best service to our residents. Maintenance is performed or arranged by the facilities management garage or a. Vehicle maintenance every driver of a company vehicle is expected to maintain his or her assigned vehicle in a safe operating condition. Fleet managers manual july 2010 budget and management. Standard operating procedure bureau of land management.